Job Title: EA and Office Manager

Location: In office at our Athens, Greece HQ

About Us: We are an ambitious, early-stage Web3 startup building a revolutionary new layer-1 protocol designed to bring web2-like experience to Web3 systems. Our team is creating a chainless, blockless, leaderless protocol that challenges the common notion of consensus. Read more about pod here. We are backed by a16z crypto, 1kx and BBF.

If you’re passionate about the cutting-edge of Web3 and eager to shape the future of Web3 — or if you’re not sure what Web3 is but eager to learn more — we’d love for you to join us.

About the Role: In this role, you will provide comprehensive support to our senior executives as well as ensure the smooth operation of our office.

Your tasks:

Executive Support:

• Provide direct support to senior-level executives and offer ad-hoc assistance to team members as required.
• Manage day-to-day calendars for senior management, scheduling appointments and meetings across multiple time zones.
• Coordinate all aspects of executive-level meetings, receptions, and conferences.
• Prepare and review materials and correspondence for meetings, town halls, and offsite events.
• Assist in the creation and modification of presentations, spreadsheets, and various documents.
• Coordinate travel arrangements and logistics for executives.
• Complete and submit expense reports for executives, ensuring accuracy and timeliness.
• Handle confidential information with discretion and professionalism.
• Assist with ad-hoc tasks and projects as needed.

Office Management:

• Oversee daily office operations to maintain a productive and efficient work environment.
• Ensure the appearance and functionality of common areas, manage correspondence, and organize digital filing systems.
• Oversee office supplies and equipment, coordinating with vendors as necessary.
• Organize and facilitate company events, meetings, and conferences.
• Implement and maintain office policies and procedures.
• Greet visitors and ensure a welcoming atmosphere in the office.

We think you’ll find this work really exciting if you:

• Have experience supporting senior-level executives.
• Can deftly manage complex calendars, schedule meetings across multiple time zones, and coordinating international travel arrangements.
• Are skilled at overseeing office operations, including managing supplies, coordinating with vendors, and ensuring a productive work environment.
• Enjoy planning and executing events and gatherings.
• Are comfortable drafting professional communications and acting as a gatekeeper for executives.
• Thrive in a start-up environment where no job is too big or too small for anyone.

Required Skills:

• Bachelor’s degree or equivalent experience
• Excellent organizational and time-management skills
• Fluency in spoken and written English and Greek