Job Title: EA and Office Manager

Location: In office at our Athens, Greece HQ

About Us: We are an ambitious, early-stage Web3 startup building a revolutionary new layer-1 protocol designed to bring web2-like experience to Web3 systems. Our team is creating a chainless, blockless, leaderless protocol that challenges the common notion of consensus. Read more about pod here. We are backed by a16z crypto, 1kx and BBF.

If you’re passionate about the cutting-edge of Web3 and eager to shape the future of Web3 — or if you’re not sure what Web3 is but eager to learn more — we’d love for you to join us.

About the Role

In this role, you will provide comprehensive support to our senior executives as well as ensure the smooth operation of our office.

Your tasks:

Executive Support:

• Provide direct support to senior-level executives and offer ad-hoc assistance to team members as required.
• Manage day-to-day calendars for senior management, scheduling appointments and meetings across multiple time zones.
• Coordinate all aspects of executive-level meetings, receptions, and conferences.
• Prepare and review materials and correspondence for meetings, town halls, and offsite events.
• Assist in the creation and modification of presentations, spreadsheets, and various documents.
• Coordinate travel arrangements and logistics for executives.
• Complete and submit expense reports for executives, ensuring accuracy and timeliness.
• Handle confidential information with discretion and professionalism.
• Assist with ad-hoc tasks and projects as needed.

Office Management:

• Oversee daily office operations to maintain a productive and efficient work environment.
• Ensure the appearance and functionality of common areas, manage correspondence, and organize digital filing systems.
• Oversee office supplies and equipment, coordinating with vendors as necessary.
• Organize and facilitate company events, meetings, and conferences.
• Implement and maintain office policies and procedures.
• Greet visitors and ensure a welcoming atmosphere in the office.

We think you’ll find this work really exciting if you:

• Have experience supporting senior-level executives.
• Can deftly manage complex calendars, schedule meetings across multiple time zones, and coordinating international travel arrangements.
• Are skilled at overseeing office operations, including managing supplies, coordinating with vendors, and ensuring a productive work environment.
• Enjoy planning and executing events and gatherings.
• Are comfortable drafting professional communications and acting as a gatekeeper for executives.
• Thrive in a start-up environment where no job is too big or too small for anyone.

Required Skills:

• Bachelor’s degree or equivalent experience
• Excellent organizational and time-management skills